Assistant and Operations Coordinator to Stephanie Cowan

Part time, 10 to 15 hours per week
Hybrid preferred in San Francisco, remote considered
$25 to $32 per hour plus commission on speaking engagements booked

About the work

Hi, I am Stephanie. I am a speaker, artist, community builder, facilitator and photographer. My work focuses on belonging, connection, creativity, and helping people feel less alone. This role exists so that I can stay focused on speaking, creating, and facilitating while you support the logistics, coordination, and operations that make everything run smoothly.

This position is execution focused. It is for someone who is organized, dependable, and comfortable managing details in a dynamic and creative environment. It is part time for now with the opportunity to step into more responsibilities as time goes on. Really, I am calling in a collaboration partner, friend and wrangler!

What you will be doing

• Coordinating my schedule and managing bookings

• Creating proposals in Canva

• Drafting contracts and tracking signatures on Honeybook

• Creating and sending invoices and tracking payments

• Researching aligned organizations, conferences, and podcasts

• Pitching speaking engagements and podcast opportunities

• Pitching partnerships and sponsorships

• Client communication

• Tracking tasks, deadlines, and deliverables

• The occasional wrangling of my creative spirit

• Providing light event coordination support when needed

Nice to have experience

Not required, but valued:

• Events or production

• Sponsorships or partnerships

• Canva

• Experience supporting a speaker, artist, or creative professional

How we will work together

• Part time, 10 to 15 hours per week to start

• One weekly check-in conversation

• Day to day communication through Slack

• Flexible schedule with occasional deadline driven periods

• Ideally in the SF Bay Area, remote applicants welcome

• Occasional travel or event presence is a plus, not required

Who this role is right for

You are highly organized and dependable. You take ownership of tasks and see them through to completion. You are comfortable managing multiple priorities, tracking details, and keeping systems running smoothly. You communicate clearly, follow up consistently, and are proactive about solving problems.

You work well with creative leaders and understand how to bring structure to big ideas. You are calm, steady, and able to support someone whose work involves many moving parts. You value connection and community, and you are motivated by meaningful work, even when much of your contribution happens behind the scenes.

Competence, reliability, and impact are important pillars in our collaboration. I am looking for someone I can trust to manage details, meet deadlines, and follow through on commitments consistently.

I am also hoping to build a strong working relationship. In my work there is room for play, humor, and lightness, and I value a collaborator who brings a positive attitude while staying grounded and professional. We will be working closely together, so mutual respect, clear communication, and a healthy dose of kindness matter.

Compensation

• $25 to $32 per hour depending on experience

• Commission on speaking engagements you help book